Animal Products E-cert Help Files
Auto-approval Audit Search Screen
This facility is available to nominated NZFSA Inspectors for the purpose of auditing Auto-approval seafood and local petfood Eligibility Declarations (EDecs). For details of the audit procedures see the NZFSA VA Intranet. For a summary of the Auto-approval facility see Eligibility Declarations.
There are two levels of Auto-approval audit. The first (Auto Audit Search) is for VA Technical Supervisors to ensure that audits are carried out on each of the operators raising Eligibility Declarations. The second level audit (Auto Audit2 Search) is to ensure each premises is being audited and is also used as a check that the first level audits are being carried out.
Auto Audit Search
To access the Auto-approval Audit Search Screen, click the Auto Audit Search link in the left hand E-cert navigation frame. If the link is not there, you don't have Auto Audit permission you’re your current log-in.
On the screen that appears, select the premises from the drop down list or, if there is no drop down list, enter the premises number in the Premises box. Enter the first few letters of the surname of the authorised consignor in the Consignor box then click the Lookup button.
E-cert will allow you to leave the Consignor box blank and will then give you a list of all Eligibility Declarations for the premises over the defined period. However, the audit is of each consignor, not the premises, so you should always enter a name as well. |
If there is only one name that matches the letters entered it will automatically be placed in the Consignor box. If there is more than one name that matches what you have entered you will get a list of names to choose from.
Click on the name of the signatory you wish to audit or click the Dismiss This Window button if the signatory you were looking for does not appear on this screen. If there are no consignors that match the letters you entered you will get "No one found" instead.
The list of consignors is all the consignors in E-cert that match the letters you entered. If you select a consignor who is not associated with the premises number you entered you will get a message at the bottom of the search screen saying that person did not raise or amend any Eligibility Declarations for the premises for the period. It also removes the premises number from the Premises box. |
By default the audit period is set for EDs approved between today and the beginning of the month three months prior to today. If you wish to audit a different period enter the required date range. The list of EDs displayed can be sorted by Audit Date (default) or shoulder number (recommended) and can be in either ascending (default) or descending order. These settings are not remembered from one session to the next.
Once you have chosen the search criteria, click the Search Now button to display the list of EDs.
If the system cannot find any EDs matching the search criteria you will get a message to that effect at the bottom of the search screen. Otherwise you will get a list of EDs like this.
The system automatically calculates the percentage of EDs marked as audited over the specified period making it easier to ensure the specified audit targets have been met.
Click on an ED number to audit the ED. At the bottom of the ED there is an Audit Change Panel unless the ED has already been marked as audited.
After auditing the ED in accordance with the VA procedures, put an appropriate comment in the box and click its Submit button and the OK button in the confirmation box that comes up.
Once you have clicked the Submit button and confirmed the change you cannot alter the audit comments so it is important that you ensure all the comments you need to make about the ED are entered before you click it.
Your name, the comment and the time that you submitted the audit information shows as an Audit Comment on the ED when viewed but not on the history page. This comment is not visible to industry users.
If the ED has errors that need it to be amended, use the Verification and Status Change Panel to request this.
You can return to the list to audit more EDs. To display the revised audit percentage, right-click on any part of the list that is not a hyperlink and choose Refresh from the menu that appears.
When you have finished auditing the EDs you can go back to the Auto-approval Audit Search screen to select another consignor and/or premises.
Under some circumstances the premises field may default back to the one at the top of the list. |
Auto Audit2 Search
The only difference between the Auto Audit2 Search screen and the first level audit screen is the lack of the consignor box. Select the premises from the drop-down list or enter the premises number if there is no drop-down list. Enter the dates and choose the sort options as above then click the Search Now button.
The results screen is identical in appearance to the first level audit but the list includes EDs raised by all consignors for the premises and the percentage audited is for all the premises EDs.
When viewing an ED using a log-in with Auto Audit Level 2 permissions only, you will not have an Audit Change Panel and so cannot mark the ED as audited.
