Animal Products E-cert Help Files
Eligibility Declarations
Auto-approval Eligibility Declarations can be raised by consignors who have been given auto-approval permission by NZFSA. Currently this is limited to approved seafood consignors and for local market only petfood premises consignors. Auto-approval is not available on Export Certificates.
The E-cert access application form has a section to complete if you wish to have this option. You will need to obtain approval from your local NZFSA Technical Supervisor. If you want to raise both auto-approval and NZFSA-approved EDs you must have a separate log-in for each.
The differences between Eligibility Declarations and normal EDs, when raising and viewing them, are described in the appropriate help files.
For more details see:
Raising an Eligibility Document - Interactive Browser Entry Form,
Viewing an Eligibility Document or Export Certificate for more details.
Eligibility Declarations are audited regularly by NZFSA VA to ensure the consignor is completing them correctly. A consignor who repeatedly prepares Eligibility Declarations incorrectly may have their auto-approval permission revoked. In addition, the consignee or consignee inspector for any given Eligibility Declaration should request the amendment of any incorrectly prepared ones.
In summary
• A separate log-in with Auto-approval permission is required to raise Eligibility Declarations.
• To raise an Eligibility Declaration, tick the Auto-approval box at the top of the browser entry form or for batch files use the tag <Form code = "AA">Auto-Approval </Form>.
• Once the ED is submitted you cannot subsequently change it from Auto-approval to not Auto-approval or vice versa.
• Under the ED number are the words "Automatically approved".
• The last updated by entry indicates "E-cert System" and the Comment is "Automatically approved".
• The History for the ED will have two entries, one for the raising and one for the auto-approval of the ED.
• To amend an ED, after the consignor, consignee or inspector has requested amendment a NZFSA Inspector must set the status to "To be amended".
• Once submitted, the amended ED will be auto-approved again.
• Eligibility Declarations will be audited by NZFSA. Audited EDs will be marked with the name of the auditor, the date of the audit and any comment from the auditor.
• Consignors who repeatedly make errors on auto-approved EDs may have auto-approval permissions revoked.
• Exporter to Exporter transfers are also automatically approved by E-cert but are not indicated as "Auto-approved" EDs on search lists and do not appear on the lists of Eligibility Declarations generated for auditing purposes.
